Take advantage of mobile maintenance applications in facility management. Make your teams efficient with real-time updates and easy-to-use features.
In the dynamic business world mobile solutions are required for facility managers to easily conduct their operations. Mobile CMMS solutions that enable real-time communication with maintenance teams reduce equipment downtime and increase overall business efficiency. Why is the mobile-first maintenance approach revolutionary for facility managers?
Work Orders in Your Pocket: Real-Time Updates
Work order management covers the process of creating, assigning, and tracking work orders. This is why the work must be completed on time and efficiently. Along with digital transformation, smart solutions are replacing physical paperwork in work order management. Mobile CMMS solutions like bEAM Cloud allow managers and technicians to communicate in real time. So, how does this process work?
- In the workflow process when a new work order is created, it’s immediately saved in the system. It’s important to add all the information and rules of the job at this stage.
- Situations such as task or job description changes and new technician assignments are instantly updated, and relevant people are notified through the system.
- Managers ensure that employees follow the workflow by updating the system when the work order is completed.
- Executives or technicians can follow updates directly on their smart devices.
Real-time updates improve functionality. Instant digital updates eliminate long approval processes. Managers can follow work progress and resource allocation in real time and assign tasks.
BEAM Cloud enables work orders and requests to be executed on mobile devices. You can also follow these processes offline. It is essential to remember that fast response times mean reduced equipment breakdowns and optimized efficiency.
Enhanced Field Productivity and Collaboration
Mobile maintenance software accelerates field maintenance management and improves communication between teams, especially when supported by documentation. Mobile CMMS software’s ability to attach documents and images helps ensure that every work order is executed accurately. Managers can add guides, images or videos to help their employees with complicated tasks.
The following Mobile CMMS features make it easier for technicians to perform maintenance while on the move:
- Photo or Video Recording: In field maintenance operations, visual tools such as photos or videos can be used to document breakdowns, update process status or complete repairs. These recordings are shared simultaneously within the team via the CMMS mobile app, ensuring the process is carried out transparently.
- QR Code Scanning: By scanning a barcode or QR code, teams can access asset information via the mobile app, such as failure history or repair progress. Technicians can access technical specifications of assets or spare parts required by simply scanning a code.
- In-App Chat: This feature enhances communication within the team, enabling real-time communication. Managers can directly instruct technicians or coordinate tasks without any delay. It adds efficiency to work order management by helping to handle emergencies quickly, especially in field operations.
bEAM Cloud enables the relevant documents of the processes to be added to the system. The mobile application supports field productivity, especially by improving collaboration between teams working in different locations.
User Adoption and Training Benefits
Mobile CMMS applications are designed with a system interface that eases the onboarding process for new employees. In this way, new team members:
- Track work orders or asset and maintenance-repair management through a user-friendly interface without the need for lengthy training processes.
- Technicians can access digital checklists, maintenance guides and asset history on-site.
These features help increase productivity and enable internal knowledge transfer. When an experienced employee hands over to a new employee, critical information about the work process is stored digitally. New teams can access this information instantly. Mobile maintenance software accelerates onboarding processes and reduces in-house training expenses.
Anytime and Anywhere Access
In facility management, managing work only from the office is not sustainable. The mobile CMMS app keeps you connected thanks to its cloud infrastructure, providing the following benefits:
- Always Up-to-Date: The cloud-based system ensures that data is synchronized instantly. This allows you to access the most up-to-date information on maintenance processes and workflows with your teams.
- Time and Location Independent Access: Maintenance processes can be performed seamlessly not only in the office, but also off-site or in the field. You can approve work orders or check the inventory of materials anytime and anywhere.
If you want to effectively manage all inventory and maintenance processes related to your assets on a centralized platform, bEAM Cloud is the solution. bEAM Cloud is a cloud-based CMMS platform developed by Bimser that offers mobility. It enables organizations to manage their assets, maintenance operations, workflows and procurement processes digitally from a centralized platform.
bEAM Cloud’s mobile application provides significant convenience for organizations managing multi-location facilities. With the synchronization of data on the central platform, the entire maintenance process can be managed end-to-end independently of time and space.
Providing enterprise-level scalability with predictive maintenance tools and features that facilitate the coordination of teams, bEAM Cloud can be easily integrated with ERP and IoT systems. It minimizes downtime by facilitating task assignment and execution with the mobile application.
Request a demo now to benefit from the globally proven bEAM Cloud Enterprise Asset and Maintenance and Repair Management System and effectively manage your maintenance operations.
